Minutes, BoD Meeting 28.05.2006, Pulkovskaya Hotel, St. Petersburg, Russia ============ The president called the meeting to order at 10:20am, RDT. The president formally thanked Bart Preneel for his substantial support with recent IACR business. The president forwarded Yvo Desmedt's apology for his absence, which was due to a last-minute unforeseen immigration problem. --- The meeting agenda was reviewed and approved. Minutes from Board Meeting from Crypto 2005 were reviewed and approved. Action items pending from Crypto 2005 were reviewed; some were resolved and others were updated. These involved matters such and administering the IACR server, migration of software, dealings with Springer, and updates to the general and program chair guidelines. Regarding the recent difficulty of obtaining a visa to the US, the president sent an email to Secretary Rice. They have promised to send back a timetable for acquiring visas. The charging formula with Springer for the proceedings was obtained by the treasurer. Halevi will email this to each general and program chair. The general chair and program chair guidelines will updated. --- Eurocrypt 2006 General Chair Anatoli Lebedev reported 378 attendees, 23 accompanying persons. Anatoli mentioned that only 350 gift bags are available (but 450 copies of other materials are prepared). The board expressed its appreciation for Anatoli's efforts. --- The treasurer's report was reviewed. She requested that general chairs be asked to forward final financial reports after a conference has ended. The president expressed concern that our workshop chairs are currently not given the same guidance given to our conference chairs. A separate workshop guidelines document should be produced; Cachin volunteered to produce these. The board expressed its appreciation for the treasurer's efforts. --- Newsletter editor Hughes said the latest newsletter is about ready. --- JoC editor Maurer reported that the queue of accepted papers is currently low. He suggested he might advertise for special issues, which tends to encourage high-quality submissions. Maurer agreed to write an item for the newsletter. --- The board welcomed Membership Secretary Halevi to the board. Halevi reported that last year 1067 registered for conferences and 132 were members by other means. This year it is 1148 registrations, 141 by other means, and still climbing. --- The president announced the upcoming election; expiring terms include Berson, Lenstra, Knudsen for 2006. The election committee will consist of Haber, Hughes, and Preneel. The election committee chair will be determined later. Regarding IACR fellows, the board was reminded that worthy candidates should be nominated. --- External Committee Reports-- The Asiacrypt steering committee report was reviewed. Berson reported that AC05 was run very well despite several challenges. PKC 2005 (Cramer); next year will be in Beijing. PKC06 was just in New York, 113 attendees. He is expecting a proposal for PKC08 soon. FSE 2006 (Breneel); 138 participants, conference was run smoothly. TCC 2006 (Halevi); 140 registrants, (20 more than prior year). First year of IACR support. All went well. --- Forthcoming Conferences-- CR06 (Benaloh): Monday night reception will be in de le Guerra commons, in order to lower registration costs. NIST hash workshop will immediately follow the conference. Hash papers in Crypto will be Thursday morning session, so Benaloh proposed a Thursday-only registration for NIST workshop registrants to attend Thursday of CRYPTO. --- Update on AC 2006 (Pei): Shanghai, Dec, 2006. Expecting about 150 participants, 30 of which are students. --- Update on EC 2007 (Lopez): Barcelona, May 20-24th, 2007. Lopez has been seeking a less expensive hotel. Catalonia Barcelona Plaza is being considered. Expense projections were reviewed as well. The board expressed its gratitude for Lopez's continuing efforts to improve the conference. --- TCC 2007 (Amsterdam): Cramer General Chair, Vadhan PC Chair. Trippenhaus, Amsterdam, Feb 21-24th. Aiming at low cost, $362 regular fee. The board approved the proposal from the TCC steering committee. --- Preneel presented an overview of recently-approved proposals for FSE 2007, PKC 2007, and CHES 2007. =========== The board received a proposal for EC08 in Normandy France from Marc Girault. Two venues were proposed: Caen and Deauville. The board then received a second proposal for EC08 for Istanbul Turkey from A. Murat Apohan and Mrs. Senem Cimilli. The proposed dates are 20-24 April, 2008. The board then received a proposal for AC08 in Singapore, 7-11 December from Prof. Jianying Zhou. This proposal was already approved by the Asiacrypt steering committee. =========== The board voted to accept the AC08 proposal. The board then debated the merits of the two EC08 proposals. Both proposals were very attractive. After much discussion the board voted to award EUROCRYPT 2008 to the team from Istanbul. ==== The board then voted to ask an IACR member to serve as program chair EC08. This matter is still pending. --- IACR copyright issues were discussed; a resolution was reached to update the copyright form to be consistent with the IACR Springer-Verlag agreement. --- After brief dicussion, the board decided that IACR workshops must use the IACR online registration system. The general chair and steering committee chair guidelines will be updated. --- Membership Secretary Halevi agreed to speak Springer regarding web-based access to IACR reading room for IACR members. --- The board considered an issue from an IACR member concerning the correction of erroneous publications in IACR conferences and workshops. It was decided that no action was necessary. --- The board reviewed the recent experiment with anonymous submissions at CRYPTO 2006. The president decided to take a straw vote at the membership meeting at EUROCRYPT and at CRYPTO in 2006. --- The board considered a proposal by Knudsen to expand the schedule for our conferences to accommodate more papers. The board noted that there was ample room for this already within the program chair guidelines. No action was deemed necessary. --- The president reviewed the agenda for the membership meeting, then called the meeting to a close.